Laptop Guidelines for Parents
Southwest Allen County Schools (SACS) is excited to provide all
students in grades K-12 with an iPad or laptop for their use and look forward to seeing
the many ways teachers and students will use this learning tool.
The laptops will be available to go home every night and SACS encourages
families to explore the pre-loaded programs. Students will be asked to charge
the laptops each night so they are ready for learning the next morning. Students
will be instructed in the care of the laptop as explained below.
The laptop and all of its components are the property of SACS. If
the laptop is lost, stolen, neglected, intentionally damaged, or damaged as the
result of horseplay, please report those incidents immediately. The
cause of the damage will be determined by a SACS administrator. If SACS
determines the incident is the result of an accident, all repairs will be
completed at no cost. All other incidents, including habitual accidents, will
result in the student/parent paying for the cost of the repair or replacement
of the laptop. Failure to report any incident within two school days will
result in the student/parent being responsible for the cost of all repairs or
replacement. SACS reserves the right to inspect
laptops at any time.
Does SACS cover all repairs for my student laptop?
If the repair needed is determined to be an accident by a SACS
administrator, SACS will cover all costs.
SACS does not cover repairs or replacement if the laptop and/or
its components are lost, stolen, habitually mistreated, or intentionally
damaged. In these cases, the student/parent is responsible for replacement or
Does SACS provide insurance for the laptops?
You may also want to check with your homeowners insurance to see if they will cover lost or stolen equipment or add it to your policy.
SACS will cover the costs of repair for accidents. Incidents
described as loss, theft, habitual mistreatment, intentional damage,
negligence, or horseplay are the responsibility of the student/parent.
How much does it cost to replace a lost/stolen laptop?
High school, $838.00
Middle school, $714.00
Elementary Laptop 3-5 $512.00
Elementary iPad K-2 $259.00
Power Cable $19.00
Power Brick $19.00
What does the $30
yearly student fee cover?
The $30 covers accidents not covered by HP ADP that are
not a discipline/intentional act, batteries and summer cleaning,
Caring for Your laptop
General CarePlease transport the laptop in the SACS-provided laptop bag if
provided. SACS provides bags for elementary and middle school
school students may request a laptop bag to carry their laptop. Suitable
replacements such as padded areas in a backpack must be approved by the school.
do not attempt to repair the laptop; SACS has trained technicians for this
laptop in need of repair will be reported to a teacher or SACS tech staff
[computer specialist] in the building.
are issued a “loaner” laptop for use during repair. Loaner may not have
outlined in this document also apply to loaner laptops.
please join us in monitoring your student’s Internet and laptop
please review this Technology Use Guide and the SACS Acceptable Use Policy
(AUP) found in the STUDENT HANDBOOK with your student; both may be found
on the SACS website.
use of the laptop, Internet, and programs must comply with school and district
policies including the AUP and Handbook policies.
should not loan their laptop or laptop charging adaptor to anyone.
technical issues arise, please notify your child’s teacher as soon as
the laptop fails, a loaner will be provided as soon as possible.
no circumstances (except in emergencies, drills) may a laptop be left in
unsupervised areas. These areas include and are not excluded to the school
grounds and campus, cafeteria, locker rooms, library, unlocked classrooms,
Laptop Care and Maintenance
only use the power adapter and battery provided with the laptop. No
other adapter or battery should be used.
- If SACS doesn’t provide a laptop carry case, laptops
must be transported in a case designed for a laptop or other padded device
to protect the laptop.
sure to keep air vents unblocked when the laptop is turned on.
do not place heavy objects on top of the laptop whether it is inside or
outside of the bag.
food, liquids, or other substances that could result in damage away from
for the laptop, case, and charging adaptor will be provided; refrain from
personalizing the laptop or case using markers, stickers, etc.
- To prevent damage, laptops need to be either shut down
or put in sleep mode when not in use.
- Never leave a laptop unattended including on the floor
where it could be stepped on.
- Laptops are fragile, please keep heavy objects off the
- Laptops must be cooled, so keep the air vents free from
- The laptop should not be placed on surfaces such as
paper, cardboard, or carpet while it is turned on.
- The laptop lid should be closed while carrying them.
Laptops should never be held or carried by the screen.
do not place anything on the keyboard before closing the lid (pens,
pencils, paper, etc.) and take care not to touch the screen with anything
(fingers, pens, pencils, etc.).
the laptop and other electronic storage media away from electromagnetic
fields such as microwave ovens.
to direct sunlight or prolonged extreme temperatures can cause severe
damage to the laptop. In other words, don’t leave a laptop in a car during
extreme hot or cold temperatures for extended periods of time (more than
attempt to repair, reconfigure, or download a program to a laptop or any
of the peripherals.
care when inserting cords, cables and other removable storage devices to
avoid damage to the laptop ports.
the screen, touch pad, and laptop with a lightly dampened soft or
microfiber cloth. Chemicals, cleaners, or a wet cloth are NOT approved
cleaning devices. Also, the laptop should be turned off and
unplugged during cleaning.
Other and General Use
Sound will be muted at all times unless permission is obtained from the
must log in under their assigned username/password and will not share this
work files will be stored on the laptop, network or cloud provided services.
files stored by students are subject for review.
computer is assigned to an individual student. The same laptop will be
assigned to the same student while attending a SACS. In other words, a 6th
grade student will have the same computer all 3 years.
should never share their computer with another student.
will be left at school for the summer so they may be prepared for the next